How Contract Management Software can Streamline Your Back-Office Operations

Technology has become integrated into almost every aspect of our lives - we rely on it for almost everything, and business operations are no exception. With innovations constantly developing, embracing technology is essential in order to improve your workflows, particularly within staffing where technology is expected to be a competitive necessity in the future when hiring and retaining workers. There has never been a better time to consider contract management software in order to streamline your back-office operations.

How can your back-office benefit from contract management software?

Decrease your labor costs

You can save significant labor costs by utilizing contract management software. Your back-office team's time is valuable so every minute they spend tracking down timesheets is time that could be better prioritized by on focusing on strategic objectives.

A study by Oracle found that leveraging a technology platform that streamlines these processes can result in approximate savings between 6-10% of total payroll costs. Three-quarters of companies that took part in this study reported that these savings were achieved within a year of the technology being implemented. This highlights the benefits of embracing expert technology to streamline your back-office tasks.

Scale and grow your staffing business

The more new workers you onboard, the more back-office tasks you have to complete. Yes, you may be growing, but this will extend the amount of time your back-office team spends on repetitive tasks such as timesheets, payroll, invoices, and support requests.

We have gained eye-opening insights from working with staffing agencies on how time-consuming internal back-office processes can be if processed the traditional way, for example, onboarding a new worker alone can take up to 30 minutes to complete manually.

Why not streamline some of these back-office repetitive operations such as tracking down workers' timesheets by using electronic timesheet software? Outsourcing employment management will provide you with invaluable time to focus on scaling and growing your business. 

Ensure accuracy

When it comes to the complicated nature of the employment law landscape in the U.S., you need to be confident that your organization is prepared and capable to administer your workers compliantly. How will you check contractor compliance? Does your team know the Fair Credit Reporting Act? The ADA? FLSA? The paid sick leave laws in California as opposed to Texas?

Keeping track of these ever-changing employment laws is essential but can become confusing and overbearing for small companies. Whether it’s $8M in GDPR lawsuits against Facebook and Google, $5.7M for a FLSA case against Kellogg, or a $50M class-action suit against MetLife, employment law compliance has the potential to do serious harm to your organization if you do not get proper guidance.

If you use an outsourced employment management provider such as PGC to help your contractor compliance process, you not only benefit from a range of services but have access to a team of experts with the knowledge and experience to deal with these challenges.

Even better, if they utilize technology that is specifically designed to support back-office processes, increase productivity, and remove the risks of human error. For example, if you submit a timesheet via our technology Precision for a Non-Exempt worker, the system will automatically parse out the submitted hours into their correct overtime buckets. No mistakes, no worries…and more importantly, no liability.

So, should you use a contract management software service to streamline your back-office?

Technology is revolutionizing the staffing and recruitment industry, which in turn is highlighting the importance of choosing a technology platform that can simplify your back-office processes for your internal team. Burdensome tasks such as extending a worker’s contract or an early termination can then be done in a few clicks, all through one system.

If your organization is still juggling onboarding, time management, payroll, and employment law compliance manually, then now is the time to start thinking about how technology can work for you. 

Using a system such as our custom technology Precision can transform your back-office processes whilst increasing productivity and removing some of the chance for human error. 

If you think our contract management software can help revolutionize your business back-office processes, get in touch with a member of the PGC team for a demo today.

Disclaimer: The information provided here does not, and is not intended to, constitute legal advice. Instead, the information and content available are for general informational purposes only.